Agency Property and Assets The Agency’s property is considered to include, but not be limited to, the grounds, the office site, desks, telephones, and computers. Physical security may include (in no particular order): • Well-lit parking areas, areas for walking to or from the office, and entrances. • Well-lit workspaces, hallways, restrooms, etc. • Sign – Only authorized persons allowed on property. • Sign – No Solicitation. • Limit access to employees, authorized visitors, and business associates only. • Identification badges for employees . • Identification badges with separate design to be worn by visitors and business associates. • Require all visitors and business associates to sign in. • Require all visitors and business associates to be escorted when on the premises. • Sign – Limited cash is on premises. Keep petty cash, checkbooks, etc. in a locked drawer or safe. • Cameras inside and outside with motion sensors. • Ensure the doors close completely and have adequate locking systems, as well as a fire department-approved crash bar or alarm. • Establish a code phrase to be used over the intercom (if it is safe to do so) in the event of an intrusion. • Engrave all agency equipment with the Agency’s name. • Employees should sign a confidentiality agreement not to disclose the Agency’s trade secrets, proprietary information, or assets. • Limit the use of agency equipment off-site. If a laptop, cell phone, etc., is taken off-site, the individual should sign it out with the understanding it is his or her responsibility to protect and return it. • Avoid dangerous clutter that blocks pathways and/or stairs. • Perform periodic inspections to identify and evaluate workplace security hazards. • Store chemical and flammable items or substances in separate, safe, and secure areas. • All employees will be taught about Material Safety Data Sheets and will know where these are kept in the Agency. • Employees will not steal or willfully damage agency property.
